How to manage multiple Gmail accounts (without missing anything)

A work address, a personal one, maybe a second business or a client domain: juggling several Gmail accounts is normal. Here are the ways to handle them, from Gmail's own features to a single combined inbox.

1. Switch between accounts in Gmail

Click your profile picture in the top right of Gmail and choose Add another account. You can then switch with two clicks. On the Gmail mobile app, swipe down on your profile picture to switch.

Good for: two accounts you check separately. Downside: you only see one inbox at a time.

2. Forward one account into another

In the account you want to read from, go to Settings → See all settings → Forwarding and POP/IMAP and add a forwarding address. Then, in the receiving account, add the other address under Accounts and Import → Send mail as, so replies can go out from the right address.

Good for: a secondary address you rarely use. Downside: it's easy to reply from the wrong address, and filters and labels get mixed.

3. “Check mail from other accounts”

Gmail can fetch mail from another account under Accounts and Import. Note that Google has been phasing out fetching via POP for other accounts, so check what your settings page offers today before relying on it.

4. Use an email client with a unified inbox

Apps like Apple Mail, Outlook and many third-party clients show several accounts in one combined inbox. That solves the switching, but not the triage: you still get every newsletter and notification from every account in one long list.

5. One prioritised inbox across accounts and apps

Senvoro lets you connect as many Gmail accounts as you like (and Outlook and Slack), through Google's own permission screen. Everything appears in one inbox, but sorted by what needs you rather than by time. You can filter to one address with a click, and replies always go out from the account the conversation came in on.

Open the demo to see a workspace with two email accounts and Slack side by side.

Tips for any setup

• Give each account a colour or label so you can tell at a glance where a message arrived.
• Set the right signature per address under Settings → General → Signature.
• Turn off notifications on the accounts that don't need instant attention.
• Use one archive rule: anything automated (receipts, newsletters) skips the inbox in every account.